RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT

I  the participant (participant defined as the person completing this  form) acknowledges that Travel Organizers (the “Company”) and its agents  and volunteers are acting as independent intermediaries for other  suppliers of goods and services.  IN CONSIDERATION of being permitted to  participate, compete, officiate, volunteer with, work for, or observe  in any way in or on the ACTIVITY(IES), EVENT(S), TRIP(S), and or TRAVEL  of any type advertised, promoted, organized, or conducted by the  company, additionally any permission to enter for any purpose any  RESTRICTED AREA (defined as any area requiring special authorization,  credentials, or permission to enter or any area to which admission by  the general public is restricted or prohibited), the PARTICIPANT, for  himself (defined as male or female), his (defined as male or female),  personal representatives, heirs, and next of kin: 

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1. HEREBY REPRESENTS, ACKNOWLEDGES, AND AGREES that with signature,  electronic acknowledgement, payment, and or by participating in any  ACTIVITY(IES), EVENT(S), TRIP(S), and or TRAVEL of any type advertised,  promoted, sponsored, organized, or conducted  by the company, that the  Participant does so voluntarily. 

2. EREBY ACKNOWLEDGES that he has or will immediately upon entering any  of such RESTRICTED AREAS, and will continuously thereafter, inspect the  RESTRICTED AREAS which he enters, and he/she further agrees and  warrants that, if at any time, he is in or about RESTRICTED AREAS and he  feels anything to be unsafe, he will immediately advise the officials  of such and if necessary will leave the RESTRICTED AREAS and/or refuse  to participate further in the ACTIVITY(IES), EVENT(S), TRIP(S), and or  TRAVEL of any type.

3. HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE any  company owners, company contractors, company suppliers, promoters,  sponsors, advertisers, participants, competitors, officials, volunteers,  rescue personnel, owners and or lessees of premises used to conduct the  ACTIVITY(IES), EVENT(S), TRIP(S), and or TRAVEL of any type and each of  them, their owners, directors, officers, agents and employees, all for  the purpose herein referred to as “Releases,” FROM ALL LIABILITY TO THE  PARTICIPANT, his personal representatives, assigns, heirs, and next of  kin FOR ANY AND ALL LOSS OR DAMAGE, AND ANY CLAIM OR DEMANDS THEREFOR ON  ACCOUNT OF INJURY TO THE PERSON OR PROPERTY OR RESULTING IN DEATH OF  THE PARTICIPANT ARISING OUT OF OR RELATED TO THE EVENT(S), WHETHER  CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE. 

4. HEREBY ASSUMES all risks associated with said ACTIVITY(IES), EVENT(S), TRIP(S), and or TRAVEL of any type. 

5. HEREBY AGREES and acknowledges that the company’s ACTIVITY(IES),  EVENT(S), TRIP(S), and or TRAVEL of any type are inherently VERY  DANGEROUS, sometimes unpredictable and involve the risk of serious  injury and/or death and/or property damage. Each of THE PARTICIPANTS,  also expressly acknowledges that INJURIES RECEIVED MAY BE COMPOUNDED OR  INCREASED BY RESCUE OPERATIONS OR PROCEDURES and/or the NEGLIGENCE OF  THE RELEASEES. 

6. HEREBY AGREES not to engage passively or actively in any action,  verbal exchange, deed, or any other act that may or would endanger any  other Participant(s).  

7. HEREBY RELEASES and forever discharges the Company and Company and  Releasees from all claims, actions or judgments sought by Participant,  its successors, heirs or assigns and furthermore agrees that any  restitution or damages, if any, shall be sought directly from the  suppliers.

8. HEREBY ACKNOWLEDGES, AND AGREES that by participating in/on any  activity, event, meal, lodging, transportation, tour, or travel of any  type to hold the Company and Releasees harmless for the coordination and  facilitation of the any arrangements on his behalf.  

9. HEREBY AGREES act responsibly and follow the instructions from  emergency personnel, guides, tour operators, or the company’s internal  Agents, volunteers, or Releasees while participating in/on the  ACTIVITY(IES), EVENT(S), TRIP(S), and or TRAVEL of any type.

10. HEREBY AGREES to act not use any organic compounds, alcohol,  pharmaceuticals, or any other substance that may impair their ability to  exercise full physical control and the use of proper judgment in/on the  ACTIVITY(IES), EVENT(S), TRIP(S), and or TRAVEL of any type advertised,  promoted, organized, or conducted by the company

11. HEREBY REPRESENTS AND AGREES that the Participant is in good  health, is physically able, has no health or medical condition that  would endanger their ability, and possess the proper training to enable  them to participate in/on the ACTIVITY(IES), EVENT(S), TRIP(S), and or  TRAVEL organized by the company and that they assume and acknowledge the  risk for their participation.  

12. HEREBY ACKNOWLEDGES that the company does not directly supply any  goods or services and are instead provided by outside Contractors or  other Participants, which may include, but are not limited to, lodging,  transportation (which may include, but is also not limited to,  carpooling, air travel, bus, water vehicles or railroad transportation),  meals, tours, other activities, event tickets and cruises. 

13. HEREBY ACCEPTS that should the Company, its internal Agents or  Volunteers provide promotional items, meals, tours, transportation, or  other activities that the Company and Releasees shall take no  responsibility for, and will not be liable for any injury and or damages  caused by said Suppliers, Volunteers or Participants as a result of  actions or omissions resulting in any loss, damage, delays, personal  injury and/or death of the Participant. 

14. HEREBY UNDERSTANDS that the Participant is never required to accept  any promotional item or participate in any activity, event, meal,  lodging, transportation, tour, or travel of any type. 

15. HEREBY ACKNOWLEDGES, AND AGREES that any company activities, events,  meals, lodging, transportation, tours, or travel of any type are paid  for in advance, and that once a Participant elects to participate and  has made a deposit towards or paid for the activity, event, meal,  lodging, transportation, tour, or travel of any type, no refund shall be  due the Participant for their failure to participate, for any reason.    Further the participant is advised to obtain appropriate insurance  coverage against any risks associated with said activity. 

16. HEREBY ACCEPTS that the Company and Releasees, reserve the right to  exclude any Participant, without the benefit of a refund or recourse, if  the Company or its agents believe the Participant by his/her conduct  poses a risk to themselves, the Participants or other Third Parties.  

17. HEREBY UNDERSTANDS and ACKNOWLEDGES that the Company does not screen  nor conducts background checks on any of its trip, activity or event  participants, vendors or suppliers, and the Company assumes no liability  for the independent acts of any Participants.   Therefore, each  Participant has a duty to be vigilant and use their own common sense,  and take all necessary precautions with regard to the protection of  their personal property and of their own person, when interacting with  Company, the Releasees and Suppliers.  

18. HEREBY UNDERSTANDS that in the event of Cancellation of the trip,  for any reason, at its discretion the Company will only give refunds  after all of its expenses have been accounted for.  Furthermore it is  advised and recommended that Participants obtain Trip Cancellation  Insurance for any contingencies that may arise. 

19. HEREBY REPRESENTS AND AGREES that the Company and Releasees are not  responsible for other risks including, but is not limited to: warning  signs, restricted areas, climactic conditions, ignorance or ignoring of  equipment parameters or instructions, terrorist activities, social or  labor unrest, mechanical or construction difficulties, disease, damages  resulting from the lack of observance of local laws, equipment  parameters, climactic conditions, instructions from emergency personnel,  guides, tour operators, or the company’s internal Agents, volunteers,  or Releasees  or any other actions, omissions or conditions outside of  the Company’s control. 

20. The Participant also agrees to complete fully any Company questionnaire with relevant, current and accurate information.    

HEREBY agrees that this Release and Waiver of Liability, Assumption of  Risk and Indemnity Agreement extends to all acts of negligence by the  Releasees, INCLUDING NEGLIGENT RESCUE OPERATIONS 
 

 THE PARTICIPANT ACKNOWLEDGES THAT HE HAS READ AND REVIEWED  THE FOREGOING RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND  INDEMNITY AGREEMENT, AND AGREES UNCONDITIONALLY TO AND FULLY UNDERSTAND  ITS TERMS, UNDERSTANDING THAT HE HAS GIVEN UP SUBSTANTIAL RIGHTS BY  AGREEING TO IT, AND HAVE AGREED TO IT FREELY AND VOLUNTARILY WITHOUT ANY  INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO ME AND INTEND WHEN  CHECKING THE ONLINE AGREEMENT OPTION AND/OR REMITTING PAYMENT AND/OR  PARTICIPATING IN ACTIVITY(IES), EVENT(S), TRIP(S), AND OR TRAVEL OF ANY  TYPE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE  GREATEST EXTENT ALLOWED BY LAW AND IS INTENDED TO BE AS BROAD AND  INCLUSIVE AS IS PERMITTED BY THE LAWS OF THE PROVINCE OR STATE IN WHICH  THE ACTIVITY(IES), EVENT(S), TRIP(S), AND OR TRAVEL OF ANY TYPE IS/ARE  CONDUCTED AND THAT IF ANY PORTION THEREOF IS HELD INVALID, IT IS AGREED  THAT THE BALANCE SHALL, NOTWITHSTANDING, CONTINUE IN FULL LEGAL FORCE  AND EFFECT. 

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Travel Organizers' Refund and Cancellation Policy

Travel Organizers highly recommends that everyone invest in Travel Insurance!  Travel insurance can further protect you in the event of cancellation due to unforeseen occurrences. We partner with some Travel insurance companies.  Please see our pages on Travel Insurance.
 
Travel Organizers reserves the right to accept and cancel reservations for anyone who participates with our events, trips, tours, or escorted groups at our discretion.  
 
If, during the reservations process, our team anticipates a negative outcome will result to fellow travelers or the tour may potentially be disrupted by a fellow traveler, the reservation will be cancelled and any penalties incurred will be the responsibility of the client. Every attempt will be made to balance the trips, tours, groups with the best interests of all travelers in mind.
 
Travel Organizers offers refunds commensurate with the policies of suppliers engaged for personal travel, including: events, activities, trips, tours,  transportation, and cruises.  Payments made for Travel Organizers Escorted  Tours and Group Trips and Tours maybe immediately nonrefundable*, please refer to the tour or trip details, FAQs, questionnaires and online store legal policies for details specific to your event, activity, tour or trip.  Also, in most cases, any monies spent on airline flights can not and will not be refunded.
 

• No credit or refund is ever available if you cancel on the start/arrival day;

• No credit or refund is ever available if you do not show up;

• No credit or refund is ever available if you leave an event, activity, tour or trip early for any reason.  

• No refunds are available within 28 days of any trip start date.

• No credits or refunds are available within 7 days of any trip start date.

REFUNDS are issued after any cutoff date ONLY in 2 situations*:
1. Entire trip is canceled
2. The supplier issues a injury refund

Refunds are issued minus supplier fees, financial fees and a $7 non-refundable processing fee*.

PLEASE NOTE:

1. It is your responsibility to follow up with Travel Organizers for your refund.  Any Refunds for injuries are returned after the resort has disbursed them.  Note that these refunds generally have some fees applied. 

2. Any refund will be issued only after the business(es) has (have) actually disbursed them to Travel Organizers.  (These refunds generally can have some  fees deducted from the refund)

3. We cannot apply any monies paid towards future trips unless the suppliers we are contracted with will allow such an exception. 

4. We will attempt to work with the various suppliers to see what if any refund might be made, if you cancel after any refund or cancellation deadline, but cannot guarantee any refund amount after the date specified in the cancellation policy*. 

5. Family deaths, pre-trip injuries, work schedule changes, emergency schedule changes, etc ... We recommend that everyone invest in travel insurance. 

6. We do try to offer the ability for participants to try to swap their spot on any trip.  Once you would find a replacement just email us at  info@travelorganizers.com.  If allowed by the the company and trip rules.  In all cases, payments made to airlines may not be transferrable.

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Travel Organizers will not refund any event, activity, tour or trip payments and is not responsible for any additional expenses incurred, including hotel accommodations, meals, additional transportation costs, etc, as a result of unexpected changes in your trip due to a change in airline scheduling, cancellation of flights, bad weather, war, threat of war,  riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire, floods or adverse weather conditions, epidemics or health risks. It is strongly recommended that each participant  purchase travel insurance from provider of their choice
Travel Organizers and it's partners offer lodging and accommodations in good faith using and based on descriptions provided by the accommodations themselves or various partners and accepts NO responsibility for any discrepancies,  errors, or omissions material or otherwise between the trip details and descriptions and what is provided by the suppliers and partners. 

Travel Organizers and it's partners offers roommate matching as a courtesy to our single  participants;, however we can accept NO responsibility for roommate  compatibility.  We will try to match you with a participant based on your questionnaire answers.  We will guarantee a same sex roommate and will try to match the rest of the questionnaire responses as well ( with someone close to your age, of the same smoking preference, etc …), but we cannot guarantee that this will occur.  We rely solely on the  information submitted by Roommate Match Program participants to match our participants and cannot be held responsible for any problems  whatsoever that occur as a result of participants submitting false or  misleading information about their sex, age or smoking preferences.  The final match decisions will be made at the sole discretion of  Travel Organizers.   No refunds can or will be given due to any issues with the  Roommate Match Program.
 
*    Discounted Early Payment Packages are immediately NON-Refundable! 
** Also Note:  For Steamboat Winter's Eve refunds requested/processed before November  9th, funds will be returned via original payment method minus a $7  processing fee (i.e. PayPal payments are refunded through PayPal minus  PayPal & processing fees and checks are refunded by check.) There are no refunds available after November 9th for the Annual Winter's Eve  December Trip (in any year regardless of start date of that year's trip).   All payments for any other trip are non-refundable at 28 or less days before the first day of the trip unless otherwise stipulated in that trips's details and confirmation.

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USE OF LIKENESS

I  the participant (participant defined as the person reading, reviewing,  acknowledging this form by signature or electronic acknowledgment) IN  CONSIDERATION of being permitted to participate, compete, officiate,  volunteer with, or observe in any way in or on the ACTIVITY(IES) and  EVENT(S) (for all purposes herein referred to as ACTIVITIES), TRIP(S),  and or TRANSPORTATION, and or TRAVEL of any type advertised, promoted,  organized, or conducted by Travel Organizers all for the purpose herein  referred to as Company and it’s internal agents, suppliers, promoters,  sponsors, and marketing agencies, all for the purpose herein referred to  as “Releases”, for himself (defined as male or female), his (defined as  male or female), personal representatives, heirs, and next of kin:
 
1.  HEREBY acknowledges, agrees, Represents, PERMITS, AND AUTHORIZES the  UNCONDITIONAL use of any likeness, photograph, audio, video tape or  statement taken by Company, Participants or other sources from any   function(s), ACTIVITIES, TRIP(S), and or TRAVEL of any type and deemed  by Company to be in good and/or relevant taste, may be copied and  distributed by means of various media, including, but not limited to:   AV, slide, computer or video presentations, television, news bulletins,  mailouts, billboards, signs, brochures, advertising, newsletter(s),  electronic publication, placement on relevant websites, in any Company  related publicity, website or any other use specifically for the  marketing and/or promotion of and/or public awareness of the Company and  or its function(s), ACTIVITIES, TRIP(S), and or TRAVEL of any type.  
 
2.  HEREBY acknowledges that the company cannot warranty or guarantee that any further dissemination of my photograph or likeness will be subject  to company supervision or control. Accordingly, I release the Company  and Releasees from any and all liability related to dissemination of my  photograph or likeness.
 
3.  HEREBY AUTHORIZES and agrees, that the Company owns all copyrights and other property interests in any photographs likeness, photograph, audio,  videotape or statement taken by or for Company. 
 
THE  PARTICIPANT ACKNOWLEDGES THAT HE HAS READ AND REVIEWED THE FOREGOING USE  OF LIKENESS, AND AGREES UNCONDITIONALLY TO AND FULLY UNDERSTAND ITS  TERMS, UNDERSTANDING THAT HE HAS GIVEN UP SUBSTANTIAL RIGHTS BY AGREEING  TO IT, AND HAVE AGREED TO IT FREELY AND VOLUNTARILY WITHOUT ANY  INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO ME AND INTEND WHEN  CHECKING THE ONLINE AGREEMENT OPTION and/or remitting payment and/or participating IN ACTIVITIES, TRIP(S), and or TRAVEL of any type TO BE A  COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY related to dissemination of my photograph or likeness TO THE GREATEST EXTENT  ALLOWED BY LAW and is intended to be as broad and inclusive as is permitted by the laws of the Province or State in which the ACTIVITIES,  TRIP(S), and or TRAVEL of any type is/are conducted and that if any portion thereof is held invalid, it is agreed that the balance shall,  notwithstanding, continue in full legal force and effect.17